Are you someone who thrives on organization, loves making things run smoothly, and gets satisfaction from being the person who keeps everything on track?
We’re looking for an Executive Assistant to support our Founder across both business and personal priorities. This is a high-trust, high-exposure role for someone who is incredibly organized, detail-oriented, and eager to grow.
This is not just an admin role — it’s an opportunity to learn how a business operates from the inside, with exposure to strategy, operations, and decision-making. You’ll start by owning execution and coordination, with the opportunity to take on more responsibility over time.
📍Location: This role is open to candidates based in Vancouver, BC or Calgary, AB only.
This Role Is Not For You If…
- You need to be told what to do next.
- You treat "not my job" as a complete sentence.
- You're great at starting things but not finishing them.
- You prefer predictable over dynamic.
- You're not genuinely curious about how businesses work.
We're not looking for someone who manages a to-do list and waits for more.
We're looking for someone who takes ownership — who sees what needs to happen before being asked, handles sensitive information with total discretion, and brings the same level of care to booking a flight as they do to a high-stakes deadline. Someone who makes the Founder's world run better just by being in it.
If that sounds energizing, you’ll probably love it here.
If it sounds exhausting… this won’t be your place (and that’s okay).
Our Promise:
Marr Media Group has one promise: Meaningful Growth with Great People. We promise this to both our clients and our team. We are not interested in stagnancy, and we’re not interested in growth at any cost; it must be meaningful and we only want to do it with the best people.
Sound like where you want to go? Then keep on reading…
Our Niche:
Building social communities that convert for standout DTC brands.
Our Values:
At Marr Media Group, each one of us lives and breathes our values…
- We don’t simply wait for direction, we #MakeShitHappen, take initiative and identify new opportunities;
- We are relentlessly dreaming up new ideas to #KeepItCreative and are always looking for different and better ways to surprise, delight and succeed;
- We recognize that we all bring different skills and perspectives to the table, and constantly #CollaborateAndConnect as we know two brains are better than one;
- We know better than to think we know it all, which is why we #StayCurious and always make learning, growing, testing and trying part of the job;
- We #WorkFreely and design our own optimal and flexible schedules to balance the needs of ourselves, our families and our clients; and last but certainly not least
- #WeGiveADamn; we care fiercely about the work we do, the team we work with and our clients’ success.
We hire, fire, review, and recognize our team members based on this set of values so it is imperative that you share these values in order to be a part of our team.
The Role & Relationship
You will work directly with the Founder, supporting both business operations and personal logistics. Your role is to keep things organized, on track, and moving forward, while learning how to anticipate needs over time. You will also collaborate with members of the leadership team and support coordination across the business when needed. This role requires a high level of discretion and follow-through.
Key Accountabilities
Personal Support
- Coordinate personal scheduling, appointments, and bookings
- Plan and book personal travel
- Support coordination of events (birthdays, wedding-related, etc.)
- Assist with managing multiple rental properties (two in Vancouver, two in Calgary - both currently tenanted)
- Organize personal sensitive documents and information (ie. liaise with accountants, lawyers, etc.)
- Support with credit card points strategy
- Other duties/projects as assigned for Founder or Founder’s family
Business Support
- Inbox management and email organization
- Manage calendar scheduling and logistics
- Prepare meeting agendas and take clear, concise notes
- Provide daily summaries with key updates and priorities for upcoming day
- Update Asana tasks and support project organization
- Maintain and update scorecards (with clear guidance/templates)
- Coordinate team travel and internal events
- Support recruiting coordination (interviews, scheduling, etc.)
- Other duties/projects as assigned
Cross-Functional Support
- Collaborate with leadership team members on scheduling and follow-ups
- Work with Finance/Admin to help organize documents and information
- Support project coordination across teams
- Help improve organization and workflows where possible
What You’ll BRING
- Obsessively organized — you make things run smoothly and take pride in it
- You follow through. Every time. Without being asked.
- Proactive and curious; you want to understand how things work, not just complete tasks
- Strong written communication and the ability to juggle priorities without dropping the ball
- Comfortable with tools like Google Suite, Asana, and similar platforms
- Mature, discreet, and dependable — people trust you with the details that matter
What You’ll GAIN
- Get a front-row seat to how a real business is built — strategy, ops, decisions, all of it
- Work directly with the Founder in a high-trust role where your work actually matters
- Room to grow fast if you earn it — this role has a ceiling only if you do
- Flexible, remote work with a team that takes the work seriously and doesn't take itself too seriously
Compensation & Perks
- Part-time employment (20–30 hours/week) with opportunity to move to full-time
- Dental and extended health benefits
- Remote work
- Flexible schedule with accountability
- Travel may be required approximately 2–3 times per year
- Hourly rate: $25–$35/hour (based on experience), with growth opportunities
Start Date: April/May 2026
Ready to board the rocketship? 🚀 Then complete our application form below to start the process.
Marr Media Group is committed to diversity, equity and inclusion. We welcome all applicants regardless of race, gender, orientation, sexual identity, economic class, ability, disability, age, religious beliefs, disbeliefs, or status. We believe that different backgrounds and multiple perspectives make up a great team, and we welcome you!
