Are you a highly organized, detail-driven professional who loves creating clarity and structure behind the scenes? Do you take pride in clean financials, accurate reporting, and systems that run reliably and on time? Are you the kind of person who becomes the backbone of a company - the go-to resource people trust for answers, guidance, and support?
Do you thrive in a role where you keep the engine running smoothly by managing bookkeeping, payroll, payables, receivables, and month-end tasks with precision? Are you naturally resourceful - someone who can figure things out, leverage technology, and solve problems without putting “monkeys on other people’s backs”? Do you enjoy improving processes, tightening controls, and making operations more efficient for everyone?
Are you a self-starter who loves being the one others can count on - the person who keeps things organized, running on time, and fully aligned behind the scenes? Do you excel at juggling multiple priorities, supporting leadership with accurate financial insights, and ensuring the business has what it needs to function at its best?
Sound like you? Then let’s keep going…
Our Promise:
Marr Media Group has one promise: Meaningful Growth with Great People. We promise this to both our clients and our team. We are not interested in stagnancy, and we’re not interested in growth at any cost; it must be meaningful and we only want to do it with the best people.
Sound like where you want to go? Then keep on reading…
Our Niche:
Building social communities that convert for standout DTC brands.
Our Values:
At Marr Media Group, each one of us lives and breathes our values…
- We don’t simply wait for direction, we #MakeShitHappen, take initiative and identify new opportunities;
- We are relentlessly dreaming up new ideas to #KeepItCreative and are always looking for different and better ways to surprise, delight and succeed;
- We recognize that we all bring different skills and perspectives to the table, and constantly #CollaborateAndConnect as we know two brains are better than one;
- We know better than to think we know it all, which is why we #StayCurious and always make learning, growing, testing and trying part of the job;
- We #WorkFreely and design our own optimal and flexible schedules to balance the needs of ourselves, our families and our clients; and last but certainly not least
- #WeGiveADamn; we care fiercely about the work we do, the team we work with and our clients’ success.
We hire, fire, review, and recognize our team members based on this set of values so it is imperative that you share these values in order to be a part of our team.
The Role and Relationships:
Our Finance & Admin Manager reports directly to the CEO and is the operational backbone of the company, overseeing all day-to-day finance, administration, and HR coordination functions. They are accountable for maintaining accurate financials, executing all bookkeeping and payroll processes, managing internal controls, and ensuring the company operates smoothly, compliantly, and on time. They will work closely with the CEO, our external Accountant, and all internal team members to support budgeting, financial reporting, legal and compliance matters, administrative operations, and the technical systems that keep the organization running efficiently.
Key Accountabilities
Financial Management & Reporting
- Provide ongoing strategic management of all accounting and finance functions.
- Maintain accurate and timely financial records, including bank reconciliations, monthly financial statements, GST/income tax remittances, and expense reports.
- Manage all A/P and A/R processes using Xero, Plooto, and Venn.
- Oversee cash flow management, including monitoring cash position, moving funds between accounts when needed, and ensuring the company maintains adequate cash reserves for operational and strategic needs.
- Prepare and maintain cash flow forecasts; proactively identify upcoming cash requirements or risks and flag them to the CEO.
- Lead payroll administration, including system implementation, processing, and source deductions.
- Create, maintain, manage, and analyze the company budget; review financial insights monthly with the Leadership Team.
- Recommend process improvements to strengthen internal controls and ensure integrity of financial information.
- Liaise with the external Accountant and provide full support for year-end processes for the corporation and its shareholders.
- Support the CEO with legal and compliance matters as required.
Policies, Controls & Systems Management
- Direct and maintain accounting policies, procedures, and internal controls.
- Oversee the implementation, optimization, and maintenance of all financial systems and technology tools.
- Evaluate and recommend system upgrades or enhancements to increase efficiency and accuracy across Finance & Admin functions.
Administration & Operational Support
- Act as the primary support for all administrative and IT functions across the company.
- Ensure that day-to-day operations run smoothly, efficiently, and on time.
- Support coordination of company events at the direction of the CEO.
- Serve as a key internal resource for questions, problem-solving, and operational guidance.
HR Coordination & People Operations
- Act as the designated HR representative and primary liaison with the contracted HR company.
- Manage employment and contractor agreements.
- Coordinate all hiring and onboarding activities in partnership with the Hiring Manager.
- Maintain accurate personnel records and support internal HR processes.
Collaboration & Cross-Functional Support
- Work collaboratively with the CEO and internal team members to ensure alignment across Finance, Admin, HR, and operations.
- Provide needed documentation, reporting, and clarity to support leadership decision-making.
- Support team members with resourceful problem-solving and operational assistance without delegating inappropriate tasks (“no monkey-back shifting”).
Growth, Innovation & Continuous Improvement
- Identify opportunities to enhance financial operations, administrative systems, and internal workflows.
- Lead improvements that contribute to increased accuracy, efficiency, and operational structure.
- Maintain a high level of technological proficiency and resourcefulness to improve processes and solve problems independently.
EOS
- Contribute to the strategic growth of the company within the EOS system (Rocks).
- Attend all weekly meetings, as well as any required company on-sites.
Key Measurables (Weekly Performance KPIs):
The Finance & Admin Manager is accountable for consistently meeting the following EOS measurables:
- Overdue Invoices: Maintained at or below agreed targets
- Accounts Reconciled: Yes (all bank and credit card accounts reconciled weekly)
- Error-Free Reporting: Yes (no material errors in weekly and monthly reporting)
These measurables are reviewed weekly as part of the EOS scorecard.
Key Requirements
Must Haves
- Certified Bookkeeper designation (or higher), with solid knowledge of accrual-based accounting
- Based in Canada and available during local time 9 am - 5 pm
- Experience with accounts receivable, accounts payable, and payroll
- Knowledge of financial reporting, reconciliations, and remittances
- Strong administrative and organizational skills
- Tech-savvy with comfort in accounting and productivity tools
- In-depth knowledge and experience with Asana (or similar project management tool)
- Excellent communication skills, both written and verbal
- Ability to work independently and collaboratively in a remote environment
- A strategic thinker with the ability and willingness to contribute to financial strategy and process improvement, not just execution
Nice To Haves
- Experience in a marketing agency or small business environment
- Experience working with a start-up or smaller company wearing many hats
- Experience with Xero, PayWorks, Plooto, Fathom, Clockify, Venn
- Previous HR administration experience
This Role Is Not For You If…
- You prefer working quietly behind the scenes and avoiding conversations
- You’re not comfortable speaking up and sharing your point of view
- You want a finance role where you can stay in your lane and not get involved
- You think admin work is “below you” or something to outsource away
- You wait for instructions instead of figuring things out
- You get uncomfortable when things are moving fast, evolving, or a little messy
- You want rigid processes handed to you instead of helping build and improve them
- You believe “professional” means serious, stiff, and silent
We’re not looking for a heads-down bookkeeper who hides behind their computer.
We’re looking for a trusted operator — someone who’s resourceful, proactive, collaborative, and happy to roll up their sleeves to keep the business running smoothly.
If that sounds energizing, you’ll probably love it here. If it sounds exhausting… this won’t be your place (and that’s okay).
The Compensation & Perks:
- Base Salary: $70,000-$80,000
- Performance Bonus
- Full-time (40 hours/week) - maternity leave coverage (with potential for permanent placement)*
- 100% Remote-work
- Unlimited paid vacation
- Dental and extended health benefits
- Technology Expense Account
- Referral pay program for client referrals
- Occasional travel for team events
- Meaningful growth with great people
Start Date: Feb/March 2026
*This role is initially a maternity leave coverage position. There is high potential for the role to become permanent based on business needs and performance.
Ready to board the rocketship? 🚀 Then complete our application form below to start the process.
Marr Media Group is committed to diversity, equity and inclusion. We welcome all applicants regardless of race, gender, orientation, sexual identity, economic class, ability, disability, age, religious beliefs, disbeliefs, or status. We believe that different backgrounds and multiple perspectives make up a great team, and we welcome you!
